Annual Employment Tax Forms

Form W-2, Wage and Tax Statement:

When to file:

  • Employees:
    • Paper returns and electronically filed returns must be received by employees by January 31 of the following year.
  • Social Security Administration:
    • Paper returns:
      • File Copy A of Form W-2 (and the accompanying transmittal Form W-3) by February 28 (or the 29th during a leap year.
    • Electronically filed returns:
      • File by March 31.
  • Thirty-day filing extension:
    • You can request a filing extension of 30 days with the Social Security Administration by sending Form 8809, Request for Extension of Time to File Information Returns.
  • Where to file:
    • Send Copy A of Form W-2 (and one transmittal Form W-3) to:
      • Social Security Administration, Data Operations Center, Wilkes-Barre, PA 18769-0001.
    • Certified mail (recommended):
      • If you use certified mail, change the zip code for the above address to 18769-0002.
    • If you use an IRS-approved private deliver service, add two things to the above address:
      • Attn: W-2 Process, 1150 E. Mountain Drive.
      • Change zip code to:18702-7997.

Electronic filing: For electronic filing of Form W-2 visit: www.socialsecurity.gov/employer

Form W-3, Transmittal of Income and Tax Statement:

Form W-3 is a transmittal form used to summarize the data on each individual W-2 form.

You submit only one Form W-3 along with all W-2 forms.

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