New Hire Registry for States

Employers are required to report new and rehired employees to their State Directory of New Hires within 20 days of hire. Your state's law may require you to report sooner.

Purpose of State New Hire Registry

The purpose of the state reporting requirement is to facilitate child support enforcement by allowing child support agencies to locate parents who owe child support and to send income withholding orders to employers. The idea is to prevent a parent from staying under the radar by moving from state to state to avoid paying child support.

What to Report

Report the following information:

  • The employer's name, address, and EIN
  • The employee's full name, social security number, and current address

An employer may report new hire information electronically. Many states will accept a completed W-4 with employer information added.

Employees in Multiple States

If an employer has employees in two or more states, the employer may elect to report new hires in each state or select one state in which to report all new hires, provided the employers registers with the Secretary of Health and Human Services either using:

. Whichever state the employer selects to report all new hires, that state agency will automatically share the reported information with the other states.

For more information see: Office of Child Support Enforcement

Do Your Payroll Online!
Get started with Intuit Online Payroll Software and make running payroll simple so you can focus on what you love.

Need to File Your Personal or Small Business Taxes?
File your personal and small business taxes (Schedule C)